Three New Campus Information Technology Policies

UW-Madison has approved three new campus Information Technology (IT) Policies.  These policies identify requirements and processes regarding the use of web conferencing technologies, computer management and security, and reporting of IT Staff. Your departmental IT Staff and CALS IT is available to assist with answering questions and implementing these policies. 

If you have questions about the IT Policy Drafting process, please contact the CALS CIO/IT Director at or the IT-Policy team at  All campus policies are available in the UW-Madison Policy Library.

UW–Madison Web Conferencing Technology Use Policy 

  • Replaces the Provisional UW–Madison Online Collaboration Session Recording Policy (eff. March 16, 2020). 
  • Reduces technical, legal, privacy, and reputational risk that could impact UW–Madison’s operational mission (e.g., instruction, research, outreach). 
  • Supports compliance with applicable legal, contractual, and institutional obligations in order to meet the need for safe and secure use, recording, archiving, or rebroadcasting of interactive conversations, lectures, laboratory sessions, or other web conferences.

Endpoint Management and Security Policy

  • Assists in reducing risk and security breaches that could compromise the integrity of university IT infrastructure and protect the university against reputational harm, unintended access, exposure, modification, or removal of university-owned data. 
  • Promotes good stewardship of UW–Madison’s significant investments in IT resources, which include IT infrastructure, computing systems, network systems, and industrial control systems.
  • It Will be effective April 8, 2022, as the implementation plan and policy standards are still developing.

IT Asset Reporting Policy

  • Establishes an IT asset reporting program that provides the framework, guidelines, and requirements for reporting accurate IT asset data at UW–Madison.
  • Supports procurement, maintenance, security, and disposal operations and assists with identifying institutional IT spending.
  • Informs IT strategic planning and provides data to identify and resolve Cybersecurity risks.
  • The IT Asset Reporting Policy Implementation Plan
    • Provides decision-making guidance and the timeline for IT Asset Reporting Program implementation.
    • Covers frequency of updates for reporting IT asset information to the central program repository. 
    • Stay tuned for the development of standards.